Annual General Meeting 2014

Toronto Sustainable Food Co-operative’s
Harvest Noon Café
2014 Annual General Meeting (AGM)

WHEN: Wednesday October 29th 2014
WHAT TIME: 7pm start (get here earlier to register!)
WHERE: room 4001, Earth Sciences Building (use 5 Bancroft Ave entrance)
BONUS: board game social with snacks back at the café after the meeting!

Important Information & Deadlines

  • All members Harvest Noon members are members of the Toronto Sustainable Food Co-op and only members will have voting rights at the AGM; if you are not a registered member of the co-op already, obtain membership at the café by Tuesday October 21st and if you’re not sure whether you’re a member, just email and ask!
  • Any member may submit a motion or motions to be voted upon at the AGM; if you would like to submit a motion to be voted upon at this year’s AGM, please email it to by Tuesday October 21st
  • Members interested in running for the board of directors are encouraged to submit personal candidate statements through our website; statements submitted by Tuesday October 21st will be made public on our website prior to the AGM and at the AGM itself.
  • PLEASE NOTE: candidates for the board of directors must become members by October 29th at 2:30pm in order to be eligible.

Meeting Materials
What’s an AGM?
Call-Out for Candidates for Election to the Board of Directors
Call-Out for Motions
Election Guidelines

Meeting Materials

What’s an AGM?

Our Annual General Meeting is a meeting that involves an overview of our operations and finances, the ratification of potential changes to our bylaws, a chance to get direction from members on issues, and the election of a new board of directors. All Harvest Noon members are encouraged to attend the AGM, regardless of their previous involvement with our organization. As a co-operative, Harvest Noon is its membership, and by coming out and contributing your opinion at the AGM, you ensure that Harvest Noon continues to represent the needs and desires of the community it serves.

If you have any further questions or concerns about the AGM, please address them to

Call-Out for Candidates for Election to the Board of Directors

Interested in more actively contributing to the direction of Harvest Noon in the coming year? Now’s your chance, as we’re calling out for candidates for election to our Board of Directors! There’s no doubt that becoming a director at Harvest Noon is a commitment and it entails a substantial amount of responsibility, but it is also a fantastic opportunity to involve yourself in an enthusiastic and engaging community, learn about not-for-profit and co-operative governance, contribute your unique skills and experiences, and learn from others. No prior experience is required.

Any member interested in becoming a Board Member is able and encouraged to run. In addition, this year we are encouraging interested members to submit personal candidate statements through our website by October 21st. Statements submitted by this date will be made available for perusal on our website prior to the AGM and at the AGM itself. However, advanced submission of statements is not required, and candidacy declarations will be accepted up until the AGM.

Have questions about what it means to be on the board, and what specific sorts of responsibilities it entails? Then check out our “Running for Board FAQ”.

Call-Out for Motions

Any member may submit a motion or motions to be voted upon at the AGM. Motions can be amendments to the bylaws or other issues related to the direction of our organization. Motions must be provided in writing to the Board of Directors by Tuesday, October 21st. If you would like to submit a motion to be voted upon at this year’s AGM, please email it to

Election Guidelines

Candidates should send their candidacy statements (maximum 500 words) and intent to run to the Chief Returning Officer by October 21st 2014, through this online form. Candidates may still nominate themselves after this date up to the day of the Annual General Meeting; however, their candidacy statements may not be circulated to our membership.


  • All candidates will have the chance to speak for at least 2 minutes and at most 5 minutes at the Annual General Meeting. The exact time will be determined at the Annual General Meeting according to the number of candidates running for election
  • Candidacy statements can address the candidate’s interest in running for a position on the board within the word limit, but should also be respectful of community guidelines and other candidates
  • Pre-campaigning is not permitted
  • Promotional material such as flyers or posters promoting any candidate will not be permitted before or during the elections in any space
  • Failure to comply with these guidelines can result in disqualification at the discretion of the Chief Returning Officer

Election Process

  • All votes by eligible members during the Annual General Meeting will be considered
  • Voting will take place at the Annual General Meeting through a regular ballot with no ranking

Still have questions? Then check out our Elections F.A.Q.!

We strongly encourage all our members to actively participate in this process as candidates or voters. For more information, please contact the Chief Returning Officer with inquiries at